how to

How to Access Mac's Files on Your PC

        John Carter writes, "This handy tip is shamelessly stolen from here and edited by me for Lion and Windows 7 users."

How to access a Mac’s files on your PC

        You've got both Macs and PC's on your home network, and you want to share files between them. Yesterday we ran down the steps for mounting a Windows shared folder on the Mac. Today the tides have turned.
       Read on for the details on how to read and write files to a shared Mac folder from your PC.
       Enable Windows sharing. First, on your Mac, in System Preferences, click on Sharing. Under Sharing, check the box for “File Sharing." When File Sharing is turned on, it will look like this:

       Take note of the text on that dialog that reads "Windows users can access shared folders on this computer, and administrators all volumes, at \192.168.0.10." Your address will be different, obviously, so write it down.
       The image above shows many more Shared Folders and Users than will be shown the first time. You need to add folders (click the + sign under Shared Folders) and select folders you want to share from the Finder window that pops up. Next, for each Shared Folder, add Users (click the + sign under Users) and select the permissions you want each user to have. The Users added must exist as a login on the Mac.
       Next, click on Options...   You should see this:

       If the first box is checked, other Macs will be able to see this Mac. If the second box is checked, other PCs will be able to see this Mac. For PC only access, only check the second box. If the top box is checked, you will see the following in the main window (even if the second box is also checked):

       The afp address shown is for Macs and is used only when just the top box is checked. If both boxes are checked or if only the second box is checked, replace afp with smb.
       Connect to your Mac from Windows. In Windows XP, from the Start menu, open the Run... dialog, and type the address you wrote down in the step above. Instead of the less-than-memorable IP address, you can use your computer's name, too. My Mac's name is nyx, so the sharing address I used is \nyxgina:

For Windows 7, type the IP address into the search bar:

       Or use the computer name: \Johns-MBPjcarter
       Windows will open a regular Explorer window that's peering in on your Mac user's home directory. If you have "show hidden files" enabled in Windows like I do, you'll see all of the Mac's hidden "dot" files and folders in the listing, like here:

And that's that! You're happily saving files to your Mac from your Windows PC. Isn't it nice when we all get along? Share your Mac and PC networking tips in the comments.— Gina Trapani

How to Display Images

        Have you ever had anyone tell you this: “Hey! The picture you sent me doesn’t show up in my mail!” They could be using Thunderbird. John Carter offers this solution:  "Direct them to this link and it will tell them how to configure Thunderbird to display images.
        "However, it could be that what you did was take a screenshot (saved to the clipboard instead of to the Finder) and pasted it into your e-mail from the clipboard.
        'I have been in the habit of taking screenshots on my Mac using Shift-Command-Ctrl-4. This saves that selection to the clipboard. Then I paste the contents of the clipboard into an e-mail message.
        John explains, "When taking a screenshot, what gets saved to the clipboard is a PNG formatted image (the default format), and that shouldn’t be a problem, but what gets pasted into the email message is a TIFF formatted image. Isn’t that nice! Thunderbird will not display a TIFF image! So when I do that, anyone using Thunderbird (my wife, when she is using her Linux PC) won’t see the image. There may be other mail apps that won’t display TIFF images. Mac Mail will.
        "Mozilla’s explanation for not displaying TIFF images in Thunderbird is that TIFF is the only image format that gets transmitted as one large packet. All other image formats get broken up into smaller packets. Mozilla chooses not to waste time collecting such large packets.
        "There is a preference that can be set that tells OS X (any version) to collect screenshots as JPG instead of the default PNG (see this), but even though that is done, when you paste a screenshot image from the clipboard into Mac Mail it always converts the image format to TIFF. And this only applies to clipboard images taken with screenshots. Other clipboard images, like when you copy a file to the clipboard, are not so affected.
        Ready for John's how-to!  "So here’s the easiest way to include a screenshot in an e-mail:
1. Take the screenshot using Command-Shift-4. This saves the image to the Desktop in JPG format (the default).
2. Use one of the following three ways to get the image into the message:
a. Copy (Cmd-C) the file, then paste (Cmd-V) the image into the message body
b. Drag the file into the message body
c. Click on the paperclip icon in the Toolbar and select the file.
        "And remember, don’t include a TIFF image in an e-mail message. Any other image format is okay."
        And here's John's final touch:  "From a Mac point of view, the best solution would be to not reformat a clipboard screenshot into a TIFF when pasting into an e-mail message."

How to Find Your Answer

        Compliments are due to our webmaster John Carter who also teaches those free SIGs.  (What a lot of spare time he has, you must be thinking.)  But today John informs us that he's had an "awakening"  —there are a lot of answers we can find for ourselves on Google!
        Doing a Google search is something we each learn by trial and error.  But John's examples can help us get the picture.  He sends the following:
Q: How are you sending screen shots in your mac?
Google search: mac screen capture
Tip: Taking Screenshots in Mac OS X - Mac Guides

Q: I’m having trouble understanding the Mac file system.
Google search: mac file system
Tip: Mac OS X File Systems (don’t go here unless you want to be tortured with geek stuff)

But I’m sure you meant how to navigate through the directory structure.
Google search: mac directory structure
Tip: Mac OS X Directory Structure explained
        So, next time you see John give him an understanding nod.  He is a patient guy, but he does want us to learn!

Take Control of iTunes 10

        Take control:  those two little words grab your attention?  John Carter helps us out, "The 173-page Take Control of iTunes 10: The FAQ, Second Edition is bursting with answers to all your iTunes questions, and it has a special new chapter devoted to explaining iTunes in the Cloud features, including iTunes Match. The author, Kirk McElhearn is a Senior Contributor to Macworld, where he writes frequently for the Playlist column. It normally costs $15, but is only $10.50 for MUG members using this link:   http://tid.bl.it/itunes-faq-mug-discount
        "Kirk helps you appreciate and understand the process of adding media to iTunes, tagging it, adding album artwork, and organizing it into playlists. By following his setup advice, along with the many other tips in the book, you can enjoy your music, movies, audiobooks, ebooks, and more without hassles when it's time to find a particular item or when you want to do something special like sync a subset of music to your iPod, create a party playlist, identify music you haven't heard in a while, or listen to the chapters in an audiobook in order.
        Take Control of iTunes 10: The FAQ includes a pair of coupons. You can save $5 on Equinux's SongGenie tool for automatically filling in missing album artwork, fixing incorrect song titles, adding lyrics, and identifying unknown songs. And you can save $3 on Rogue Amoeba's Airfoil software for playing audio wirelessly to any source."
        John closes for now with this, "PS: Don't miss the just-released Macworld iPhone 4S Superguide, a 268-page ebook that provides setup advice; details on most of Apple's apps; insider suggestions for working more efficiently; ways to work with music, photos, and video; a thorough troubleshooting chapter; and recommendations for cases, headphones, speakers, and more. It's also 30% off via: http://tid.bl.it/iphone-4s-superguide-mug-discount

Need An Answer?

        Need an answer?  Here's help!  John Carter shares the following:  "WolframAlpha Course Assistant has several specialized apps for the iPhone, iPad, or iPod Touch that will solve almost all of your technical problems. Here’s a list of apps currently available:
        "Algebra, Pre-Algebra, Pre-Calculus, Calculus, Multivariate Calculus, Statistics, Music Theory, Astronomy, General Chemistry, Physics I, Physics II, Mechanics of Materials.
        "And more on the way. These apps are a meager $1.99 each (download through the App Store). Hard to believe.
        "But, if you want what all those WolframAlpha Course Assistant apps can do (without the fancy front end that prompts you for input) and answer questions like, “When was Robert Kennedy born?” (the answer is Friday, November 20, 1925) then download WolframAlpha (without specifying Course Assistant) from the App Store ($2.99) and start asking questions.
        "Wait! There’s MORE!
        "You can use WolframAlpha online for FREE! Give it a try!
        There's that word FREE, so you will want to . . . Wait!  John has more to say, "PS: The online version has it all. Check out the example subjects here."

Stickies: Here's How

        Maybe you're already a fan of Stickies?  Jim Hamm sends this note:  "The Stickies app (not the Widget) can be very helpful in quickly posting notes that you want to keep as reminders.  Following is a link to an article that provides more info on Stickies."
        "If you're in Safari and want to quickly save something, highlight the text and/or image, then do Shift+Cmd+Y and it will be automatically posted into a Stickie note. If you're in Mail, highlight what you want to save and drag it to the Stickies icon in the Dock and it will be posted to a Stickie note."

Sync Problem With Mobile Devices

        A workaround solves the problem of sync for mobile devices in iOS5, as described in this article from MacObserver.  Jim Hamm declares that Apple needs to address this complicated process in an update.
        This morning we have a reply from John Carter to shed more light on the situation: "I don’t want to rely on using WiFi for backing up iTunes to the iPhone and vice-versa, so I always connect the iPhone directly to the Mac for that purpose. However, anytime I make a change to my address book or calendar or add a photo to Photo Stream on either the Mac or the iPhone, just being at home with the Mac turned on takes no more than 15 minutes to see the change on the other device. Now that’s real handy! I don’t have to connect the iPhone to the Mac and bring up iTunes just to update my iCal or Address Book or photos that I took on the iPhone to make them available to iPhoto."
        To follow-up:  this article just came (11-1) from SmallDog to clarify the method of wireless sync with iTunes.  See if this helps.

iCloud Backup

        Jim Hamm sends this helpful advice:  "Following is a posting (not mine) from a forum I subscribe to on using iCloud for backup. This may be helpful in determining what—and how much—of something you do want to backup to iCloud. Every app you have installed is listed and how much storage is used for that app. Storage can be turned on/off for each app."
        "For those of you who will be installing iOS and using iCloud tomorrow -something it took me quite awhile to learn - if you have an app with a lot of content (iBooks for example) make sure you turn it OFF in iCloud backup (iCloud > Storage & Backup > Manage Storage > Backups / Devices / Selected Device >; Backup Options > iBooks/other App > Off). I sync a LOT of items to iBooks on both iPhone and iPad (1.9GB > 2.3GB) so I was filling up my 5GB of 'Free' space and was quite annoyed that backups were taking up space but once I realized what was taking up 4.2GB I turned iBooks off on both devices and my backups went down to 400MB & 500MB leaving me 4.1GB free for other storage."

Managing Multiple iPhoto Libraries

        "Here’s a dream come true for some people who have probably thousands of photos they want to keep in iPhoto!" exclaims John Carter.  (You can download a FREE trial; that got your attention?)
        "The problem with having a lot of photos in one iPhoto library is two-fold. One, it takes a long time to save it to a backup drive (like Time Machine), and two, it is much slower to access.
        "If you can break up your photos into smaller chunks and still keep them all under the management of iPhoto, that would be a plus.
        "There is a way. It’s called iPhoto Library Manager. There are way too many features of that application to explain here, but I’ll list them by name:
1. Multiple libraries
2. Info at a glance
3. Share and share alike
4. In sync
5. Automate it
6. Quick switch
7. Making copies
8. Doing the splits
9. Photo first aid
        John concludes with this, "There's one version, 3.6.8, and it works for all versions of OS X from 10.4 and up and all versions of iPhoto from 4.0.3 and up. The price is $19.95."

Obsolete Software

        Heads up, here.  We all need to keep aware of obsolescence of computer programs we may have come to rely upon.  David Passell sends this article, and comments,  "Here's an article on companies abandoning old software or creating systems that won't run it.
        "This one kind of bashes Apple, but I am not sure which old programs I have that may need Rosetta. Here is one suggestion for anyone who expects to have compatibility problems with Lion. (As one article pointed our "Lion may be Apple's Vista.")
        1. Don't throw away that older Apple. If it has USB, Firewire, and Ethernet ports it can still be useful. Even more so if it can run old OS 9 programs.
        "For example: I have a very old blue-bubble iMac. I keep it because I have 'journaled' since 1993 or so and a lot of my files arepassword-protected Word Perfect. If I want to check something out in the past I can go to the time frame and open it up. Of course, if I unprotect the file, I can copy it to a USB drive and then open it with OpenOffice on the latest machine (assuming Lion runs OpenOffice). BUT I need the old program to open Password protected files."